A well-organized online meeting platform is crucial for an enjoyable, efficient meeting experience. The platform should offer features that allow participants to work effectively together, to record ideas and tasks and to share them with remote team members. It should also offer tools to take notes in real time, sharing a digital whiteboard and creating mind maps and Kanban boards to demonstrate the progress of a project. It is also essential to consider the ability to plan ahead, as well as the reliability and availability of the platform.
The most well-known video conference platforms are Skype, Zoom, Webex, and Google Hangouts. Google Hangouts, a free tool, allows instant messaging, video calling with up to ten participants, and collaborative document sharing. It is a great tool for team meetings, video conferences, and webinars. It integrates with Google applications and services, and provides HD streaming video streaming, cloud recording and screen sharing. Its interface is simple and user-friendly but it’s susceptible to audio and visual display issues, buffering delays, and dropped calls.
Other features that you should look for in a reliable online meeting platform include the ability to design and manage an agenda for a meeting, and to add participants. Certain platforms let you drag and drop files into your virtual meeting room. This is great for UX designers who are able to use their wireframing tools in the same virtual meeting room, or software engineers who wish to offer a link to their code repository or a new feature. Choose a platform that lets you access documents websites, documents, and applications quickly. Having this ability will enable your team members to quickly download the notes of their project from previous meetings, or even their bug tracker without having to leave the meeting.