The security of board management is vital to allow directors to ensure they are able to fulfill the objectives of their organization. Cloud-based board portals allow organisations to save and share sensitive information without the risk of outdated sharing methods, such as email. Whether it is prior to an event or in between meetings directors can access their documents with ease and safely on any device, wherever they are in the world.
With a dedicated board software, the same platform can be used by all board members to collaborate on company documents and carry out meetings. Information can be accessed, and retrieved at any time on any device, thanks to a powerful search feature. Directors can keep up-to-date on board issues even while on the go.
Board portals can be set up to allow for granular control over permissions for folders and documents and a complete audit trail of activity. They can be secured by encryption of data in transit and at rest, remote wipe of devices that have been lost, a strong business continuity plan and uptime assurance. They should provide 24/7 assistance from experienced personnel, and have robust security procedures that include regular penetration testing by third parties and the SOC 2 Report and ISO 27001 Certification.
Look for a board portal that can provide a single platform to manage your board’s duties – not only meetings as well as research and support like deadlines and briefing reports. This will allow all of your crucial functions to be managed from a single place, eliminating the need for email exchanges between report writers, board secretaries and the security risks associated with sending confidential documents via email.