Virtual Board Meetings are now the norm in many organisations however they come with their own set of challenges. Virtual meetings require a different organisation level than traditional meetings, and the technology itself can be an education curve. Boards can navigate the transition successfully by following some simple guidelines.
The first step is to make sure that all participants are equipped with the proper tools. This includes the correct equipment, which must be tested prior to the meeting, as well as a reliable internet connection. Board members should prepare for the meeting prior to the time by reviewing documents, and preparing for any discussions they might have.
It is also essential to ensure that everyone is aware of the proper conduct of virtual meetings. This means that you must be respectful to others in attendance, not interrupting, and knowing that others cannot observe your facial expressions or bodylanguage. It is also important to disable microphones when not speaking and to avoid background noise or distractions. Board members should https://www.whichboardroom.com/boardmaps-vs-boardable-board-management-software/ be urged to make their offices camera-ready, by removing any personal items or objects from view.
It is also crucial to adhere to the schedule and avoid overloading the agenda with lengthy discussions that could distract the focus. It is also important to allow breakout discussions if you feel that the primary discussion is not being well attended to. It is crucial to ensure that all pertinent questions are discussed and the meeting is recorded.