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Data rooms are utilized for different circumstances and motives however, they’re most commonly used during mergers and acquisitions (M&A). A data room is an information repository that both parties can use to access and review. It’s set up with a variety of security measures to safeguard sensitive data, such as encryption and fire walls. A data room is often used to share sensitive information about business, such as financial documents, legal contracts as well as other business-related information that is confidential.

Many data rooms cater to M&A deals and offer many features that are designed specifically for these types of projects. They’re typically expensive, but some offer subscription options that allow unlimited users and lower the cost per user.

Data rooms are often equipped with a well-organized structure of folders as well as a powerful search engine that can find keywords and phrases both within the file’s name and content and the ability to add notes and/or comments to a document. It is also essential to include a Q&A tool so that users can ask questions and vdrsoftwareonline.com/ get answers in a collaborative environment.

Other features that are common include a watermarking feature that shows who has viewed or modified files and an auditing feature that allows you to track activity and changes, and a granular level of permissions for both groups and individual users. Some data rooms also have an advanced function called “redaction,” which blacks out parts of files so that personally-identifiable information isn’t shared.