A well-designed software for board members is a one-stop solution that lets meeting administrators move faster and work smarter by providing the correct information at the right time to everyone involved. It has a simple, user-friendly interface that makes it easy for all directors to act and realize value without requiring a learning curve. It should also have a low barrier to entry and be accessible from any device to ensure that the majority of the company can use it regardless of the level of technological proficiency.
It should be able of conducting meetings remotely, with tools such as video conference and document sharing. It should be safe with features like two-factor authentication as well as encryption of messages and files and encryption of messages. It should permit the creation of committees for various governance procedures. It should include a board member directory that lists all members with their contact details as well as their positions. It should have an integration tool for calendars to help meeting administrators to invite participants and gather RSVP responses.
It should include a tool to record and archive minutes of meetings. It should also have an archive of documents that can be easily searched and accessible for board members to access them at any time even if they are not attending meetings in person. It should be equipped with a discussion tool to enable board members to collaborate and comment on documents. It should include laser pointers and a page synchronisation tool to assist with presentation during meetings.